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A construction virtual assistant for the office side of the job.

Reviewed by the VirtualAssist team · Updated 20 October 2026 · Editorial policy

A construction virtual assistant keeps the office running while you're on site: scheduling, estimate prep, permit paperwork, supplier orders, invoicing and customer updates.

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What would it cost you? Hours per week: 10 Where they're based Role

$per month (typical range)

$per hour

Typical market ranges to help you plan, not a quote. Agency rates include management and cover; freelancers can be lower.

What you get

Scheduling

Crews, subcontractors and inspections coordinated.

Estimates support

Takeoffs organised, quotes formatted and sent.

Permits and paperwork

Applications, insurance certificates and lien waivers tracked.

Invoicing and updates

Progress invoices sent and customers kept informed.

A contractor's weekly office list

Confirm next week's crew and subcontractor schedule
Send and follow up on outstanding quotes
Order materials and confirm delivery dates
Track permit applications and inspection dates
Send progress invoices and chase payments
Update customers with photos and next steps
Collect insurance certificates from subcontractors

Who it's for

General contractors and builders
Remodelers and renovators
Specialty trades (roofing, electrical, HVAC)
Construction estimators

How it works

Tell us what you need

Tasks, hours and budget.

Get options by email

Assistants matched to your work, tools and time zone.

Start with a trial

Keep what works, change the rest.

Questions

What does a construction virtual assistant do?

Office and admin work for contractors: scheduling, estimate support, permits paperwork, supplier orders, invoicing and customer communication.

Can a VA do takeoffs or estimates?

Specialist estimating assistants can, using your estimating software and price lists; general VAs usually format and send quotes.

Do they need construction experience?

It helps a lot. Ask for assistants who know your trade's vocabulary and software.

How many hours do contractors usually start with?

Often 10–20 hours a week, growing with the number of active jobs.