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A bookkeeping virtual assistant who keeps your books up to date.

Reviewed by the VirtualAssist team · Updated 20 October 2026 · Editorial policy

A bookkeeping virtual assistant keeps your books current: transactions categorised, accounts reconciled, invoices sent and late payers chased, ready for your accountant.

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What would it cost you? Hours per week: 10 Where they're based Role

$per month (typical range)

$per hour

Typical market ranges to help you plan, not a quote. Agency rates include management and cover; freelancers can be lower.

What you get

Transactions

Categorised and matched weekly, not at year end.

Reconciliations

Bank and card accounts reconciled monthly.

Invoices and payments

Invoices sent, overdue payments chased politely.

Reports

Monthly profit and loss and cash summaries.

Monthly bookkeeping close

Categorise all transactions and attach receipts
Reconcile bank and credit-card accounts
Send outstanding invoices and payment reminders
Pay or schedule bills you've approved
Review unpaid invoices and overdue bills
Prepare the monthly profit and loss and cash summary
Flag anything for your accountant

Who it's for

Small businesses and freelancers
Agencies and consultants
E-commerce stores
Accounting firms needing extra hands

How it works

Tell us what you need

Tasks, hours and budget.

Get options by email

Assistants matched to your work, tools and time zone.

Start with a trial

Keep what works, change the rest.

Questions

What does a bookkeeping virtual assistant do?

Records and categorises transactions, reconciles accounts, manages invoices and bills, chases payments and prepares monthly reports.

Bookkeeping VA or accountant?

A bookkeeper keeps day-to-day records; an accountant advises, files taxes and signs off accounts. Many businesses use both.

Which software do they use?

Most work in common cloud accounting software. Give them user access, not your login.

Is it safe?

Limit permissions (no ability to send payments without approval), use two-factor sign-in and review reconciliations monthly.