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An email management virtual assistant

Reviewed by the VirtualAssist team · Updated 20 October 2026 · Editorial policy

An email management virtual assistant works through your inbox every day: sorting, replying to routine messages, drafting the rest and leaving you a short list of what truly needs you.

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How much time could you get back?

Move the sliders to the hours you spend each week on tasks an assistant could take over.

0 hback every month
0 daysof working time a month
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What you get

Daily triage

Everything sorted into reply, delegate, read later or archive.

Drafted replies

Routine answers sent; important ones drafted for your approval.

Noise removed

Newsletters and cold pitches filtered or unsubscribed.

Nothing slips

Follow-ups tracked until they're closed.

How inbox handover works

  1. Grant delegated access (no password sharing)
  2. Agree folders or labels and a few rules
  3. Write templates for your most common replies
  4. Your VA triages once or twice a day
  5. You get a short daily summary of what needs you

Who it's for

  • Executives with 100+ emails a day
  • Founders and partners
  • Attorneys and consultants
  • Anyone back from leave to a full inbox

How it works

Tell us what you need

Tasks, hours and where your assistant should be based.

Free consultation call

A short call to understand your business and goals.

Get matched

With the right assistant for your work, tools and time zone.

Request a free consultation

Tell us a little about your business and the help you need. We'll arrange a short call to understand your work and match you with the right assistant or receptionist. No obligation.

What do you need? *
Where should your assistant be based? *
Which tasks? (optional, pick any)

* Required

Prefer email? hello@virtualassist.com

Questions

Is it safe to give a VA access to my email?

Use delegated access in Gmail or Outlook rather than sharing your password, and work with a service that signs an NDA.

Will the VA reply as me?

Only where you allow it. Many people let the VA send routine replies and draft the rest for approval.

How long does inbox management take?

Usually 15 to 45 minutes a day, depending on volume.

Related guides

Executive assistantsRead →VA for startups & foundersRead →Virtual personal assistantRead →US-based virtual assistantsRead →
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